Timeline and Deadlines

March 1, 2017: Promoting List

  • Program Coordinators will provide the GME office with an email list of promoting housestaff within their program, PGY level & training dates

March 15, 2017: Promoting Contracts

  • MedHub contracts will be sent to promoting Housestaff within their current program. CA Board Reg. form or Medical License will be required to promote.

March 17, 2017: MATCH Day

  • Email new hires after 11:00 AM to obtain full legal name, email, DOB, Gender, SSN

March 22, 2017: 2017 Program Housestaff List

  • Submit program housestaff list to the GME office by the end of business

March 27, 2017: New Hire MedHub Accounts

  • GME activates the new hire accounts in MedHub. New hires will have access to complete their online GME application

April 3, 2017: Graduating/Terminating Housestaff

  • PC will use the Task Wizard in MedHub to graduate their housestaff, this function is aligned with creating the diplomas

April 14, 2017: GME Onboarding Application

  • All new hire paperwork is required to be uploaded into MedHub onboarding orientation page

April 17, 2017: DHS Transfer/Resignation Form

  • The DHS Transfer/Resignation Form for LA County trainees is due in the GME office

April 24, 2017: HR/EHS Walk-ins

  • New hire housestaff can start coming in to HR and EHS for their livescan, photo and review their complete EHS packet with EHS staff

May 1, 2017: Leave Deferment Payment Request Form

  • The Leave Deferment Payment Request Form is due in MedHub to rollover vacation time or receive compensation

May 8, 2017: IPM accounts

  • IPM accounts become available to new hire housestaff to complete their Grade A modules

May 15, 2017: GME MedHub Exit Evaluation

  • The MedHub exit evaluation becomes available to graduating housestaff

May 22, 2017: Outside Livescan Deadline

  • Housestaff livescanning through a private agency must have completed their livescan by today to potentially receive clearance on time

June 1, 2017: DHS Livescan Deadline

  • Housestaff livescanning within DHS must be done by today to guarantee clearance

June 20, 2017: 1st Day- Intern Orientation

  • Intern Orientation June 20 – 23, 2017

June 24, 2017: 1st Day- Intern on Duty

  • Interns first day on service

July 1, 2017: 1st Day- Resident/Fellow Orientation

  • Resident/Fellow Orientation July 1-2, 2017

July 3, 2017: 1st Day- Resident/Fellow on Duty

  • Resident/Fellow first day on service